Visa and Passport Information
Sudan: Visas are required by UK citizens and must be obtained prior to departure. Visas are required by New Zealand, Australia, USA and Canada citizens and can be obtained prior to departure from your embassy of residence or can be obtained on arrival at Khartoum International airport. Please contact us for details of the process for visas on arrival. Other nationalities should consult their local embassy or consular office. Visas for UK citizens may be obtained through the Sudanese Embassy in London.
All passports must have 6 months validity, 2 consecutive empty pages and must not have an Israeli stamp. An authorisation is necessary to obtain your visa by UK, New Zealand, Australia, USA and Canada citizens. Passport details for each client are required by Explore 8 weeks prior to the tour start date. Our local partners then proceed to gain authorisation in Khartoum and provide a letter of invitation which takes approximately 3-4 weeks to obtain. Once authorisation has been obtained, UK citizens passports should attend the Sudanese Embassy in London together with the completed visa form and 1 passport size photograph or apply via our visa agency Travcour (details below). New Zealand, Australia, USA and Canada citizens must print a copy of the authorisation to travel with as it is required at check in for your flight and at least 1 passport size photograph (though we suggest an extra photo just in case) if you will be obtaining for your visa on arrival. To obtain the visa on arrival you must purchase a private transfer if you arrive prior or after the first day of the tour and we will arrange for the representative to meet you as part of the transfer arrangements.
An Exit Permit fee of US$50 per person has been introduced to departure points from Sudan. There has been no official statement to advise if all travellers are applicable and so far travellers on tourist visas have not been affected. However, this can change at any point and therefore, we strongly recommend for you to travel with the requested US$50 fee per person for the exit permit. Please have the correct amount as we are not aware if change will be given. Our local agents will supply a departure letter to each group member at the end of the trip to assist with the exit permit process.
If you do require assistance in obtaining a visa then you may be able to apply through Explore's recommended visa service in the UK, Travcour. See www.travcour.com to download the relevant visa application for your trip, if applicable (UK citizens only), along with details of how to apply for your visa through Travcour. The Team at Travcour will be happy to answer specific questions relating to visa applications, please call them directly on 0208 5431846.
It is your responsibility to ensure that you are in possession of a full passport, with the correct validity for your chosen destination.
Customers who have chosen to book on the ‘Land Only’ arrangements of our tour, please ensure that you have checked your tour specific ‘Joining Instructions’ prior to booking your own travel arrangements. Your joining instructions can be found below in the dates and prices information.
You may also be eligible for the Free Explore Transfer.
Joining Tour Abroad
Customers booked on the ‘Land Only’ arrangements will now receive a Free Transfer, provided you arrive and depart on the tour only itinerary start and end dates. The complimentary transfers will be arranged from the Explore designated airport or train station to your trips joining point, and then back from the ending point to the designated airport or train station. Generally the airport or station that Explore have selected will be the one that is closest to the town or city where the trip starts, or the one nearest to the joining point. It will be either an airport or train station but not both.
The exception to this rule is customers who are booked on a tour where the joining and ending point is at the designated airport or train station.
Free transfers are not available for Self-Guided, Polar, Tailormade or Tours for Churches customers.
If you are not eligible for the Free Transfer then you will need to make your own way through to the joining and ending point. On a majority of our tours Explore will be able to provide a private transfer at an additional cost. Please ask for a quote at the time of booking.
For more information regarding the Explore Free Transfer click here
It is a condition of booking with Explore that you have adequate valid travel insurance. It is your responsibility to arrange appropriate travel insurance and ensure you have read and understood the full terms and conditions of your travel insurance policy to ensure that you are covered for all activities you intend to undertake whilst on the tour, including all optional activities. Your Insurance Policy must fully cover you for medical expenses and emergency repatriation to your home country. Please ensure your policy includes medical emergency helicopter evacuation in the event of illness or injury and covers the entire duration of your holiday. If you are trekking at altitude please ensure that there is no upper altitude limit which may limit or exclude cover for your trip. The cost of many of our Polar Voyages will exceed the capped amount covered by standard insurance premiums and you will be required to pay an additional premium to cover the full value of your trip. Please ensure that you are covered for the full amount of your holiday cost, as insufficient cover could invalidate a claim under the policy. Medical and repatriation insurance cover is not mandatory for UK residents who are travelling on trips within the United Kingdom.
Read more information about what travel insurance is required.
Explore offers a wide range of flexible flying options to make joining and leaving our trips easy. Read more about them here.
You are able to book this tour on a 'land only' basis or as a ‘flight inclusive’ package. Your flight inclusive package will be fully protected by the Civil Aviation Authority (CAA) ATOL protection scheme.
Booking a flight inclusive package with Explore
We have a good selection of flights not only from London but from many regional airports around the UK allowing us to compare fares between scheduled carriers as well as low cost and charter airlines. Our dedicated flights team will match the best flight options to your arrival and departure airport.
On our website we display a UK flight inclusive package guide price which is generally based on a London departure. To avoid paying supplements or to secure your preferred flight option, we recommend booking as early as possible, especially for peak travel dates.